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COVID-19: Working Remotely - safely, securely and effectively

Submitted by admin on Mon, 04/27/2020 - 14:55

In recent months, COVID-19 has taken over the world.

To this effect, employees from both government and private institutions(especially for those whose jobs is location-neutral) are now working from home to reduce the likelihood of catching and transmitting the coronavirus.

Below, we have outlined some simple security and productive tips when working remotely:

  1. Protect devices with an antivirus solution:

    Organizations generally have some laid down rules and a wide range of measures to protect computers from malware. 

    They install powerful security solutions, prohibit employees from installing applications, restrict online access from unauthorized devices, and so on. 

    At home, however, it is harder to implement the same measures to attain that level of protection, but leaving a computer where work documents are stored vulnerable to data theft or loss would be counter-prodcutive.

    To prevent anything like that from happening, it is vital that you install a reliable security solution on all devices that handle corporate data. If money’s too tight, install a free antivirus. Even one at no cost will significantly reduce the risk of getting infected.

  2. Update programs and operating systems:

    New vulnerabilities are forever being found in applications and operating systems. And cybercriminals can’t resist exploiting them to infiltrate other people’s devices. Often, they rely on people being too lazy to update software, because in the latest versions of programs vulnerabilities are usually patched. So it’s important to regularly update everything installed on any device that you use for work purposes.

  3. Protect accounts using strong passwords or 2FA:

    Apply the basics of account protection. Use a strong and unique password or use two-factor authentication(2FA) to protect your email accounts(or other online accounts) which makes it harder to hack and better protected.

  4. Backup your Data Regularly:

    Understand the importance of data backup.

    Ransomware is popular among cybercriminals who can lock computer to deny access to valuable files & data including word processing documents, electronicspreadsheets,databases, financial files, human resources files, and accounts receivable/payable files.

    One of the best ways to combat the threat of ransomware is to back up your data on a regular basis using external backup devices (Flash drives or external hard drives) or by using cloud storage services.

    Regularly backup the data on all computers. Critical data  Backup data automatically if possible, or at least weekly, and store the copies either offsite or on the cloud. 

    Maintain Cloud Backups

    Back up all business to a cloud server in a different geographical region. 

    Google provides 15 GB of storage are free.

  5. Track your progress:

    So that management doesn’t think that you’re having a holiday instead of remote working, it is more important than ever to stay “transparent.” That doesn’t mean that you have to create signs of frenzied activity, simply make sure that your boss can see what tasks you are working on and how they are progressing. So don’t be too lazy to note this in your company’s task tracker, and be ready to report on what you’ve done and how much time it took.

    Try to work during normal office hours, so that it’s easier for colleagues to reach you and the working day does not stretch over a 24-hour period. When there is no need to travel to and from the office, it quite often happens that you sit down to work right after breakfast and break away only when night approaches. As a result, you get tired quickly — so it’s better to limit your day to standard working hours.

  6. Create a comfortable workplace:

    Last but not least, don’t neglect your health and well-being. If you work on a laptop, lounging on the couch with it might seem like a great idea. But your back won’t thank you in the long run, so try to find yourself a desk and a comfortable office-type chair.

    Make sure the room is well-lit. If the lighting is poor, use a lamp to prevent eye strain. And don’t forget the health basics: periodically stand up, stretch your legs, drink water, get plenty of sleep, and don’t skip meals.

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